Privacy Policy

DataGuard

45 Thessalonikis Street

3025 Limassol, Cyprus

Last updated: September 5, 2025

At DataGuard, we are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, process, and safeguard your information when you visit our website or use our services. We adhere to the European Union General Data Protection Regulation (GDPR) and Cyprus data protection laws.

Your privacy is fundamental to our operations as a data management company. We apply the same rigorous standards we recommend to our clients in managing and protecting your personal information. This policy provides transparency about our data practices and your rights regarding your personal data.

Data Collection Information

What Personal Data We Collect

Contact Information

When you contact us through our website forms, we collect your name, email address, company name, and any message content you provide. This information is necessary to respond to your inquiries and provide our services.

Website Usage Data

We automatically collect technical information about your visit, including IP address, browser type, device information, pages viewed, time spent on our site, and referring websites. This data helps us improve our website performance and user experience.

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience, analyze website traffic, and remember your preferences. You can control cookie usage through our Cookie Policy and browser settings.

Legal Basis for Data Processing

Legitimate Interest: Website analytics and security monitoring to maintain and improve our services
Consent: Optional cookies and marketing communications when you provide explicit consent
Contract Performance: Processing contact information to respond to inquiries and provide requested services

Data Retention Periods

Contact Form Data: Retained for 3 years for business development and relationship management purposes
Website Analytics: Aggregated and anonymized data retained for 26 months for performance analysis
Cookie Preferences: Stored locally in your browser until you clear them or change your preferences

How We Use Your Personal Data

Service Delivery

  • Responding to your inquiries and service requests
  • Providing consultations and data management services
  • Managing client relationships and project communications

Website Improvement

  • Analyzing website usage patterns and user behavior
  • Optimizing site performance and user experience
  • Developing new features and content based on user needs

Security and Compliance

  • Protecting against fraud and security threats
  • Ensuring compliance with legal and regulatory requirements
  • Maintaining audit trails for business purposes

Business Development

  • Understanding market needs and service demand
  • Developing relevant content and resources
  • Following up on service inquiries when appropriate

Data Protection Measures

Technical Safeguards

SSL/TLS encryption for all data transmissions
Secure data storage with regular backups
Access controls and authentication mechanisms
Regular security monitoring and threat detection

Organizational Measures

Staff training on data protection procedures
Documented privacy and security policies
Incident response and breach notification procedures
Regular compliance audits and assessments

Your Privacy Rights

Right to Access

You have the right to request confirmation of whether we process your personal data and access to such data, along with information about processing purposes and data recipients.

Right to Rectification

You can request correction of inaccurate personal data and completion of incomplete data by providing supplementary information.

Right to Erasure

You may request deletion of your personal data when it is no longer necessary for the original purpose or when you withdraw consent.

Right to Data Portability

You have the right to receive your personal data in a structured, commonly used format and transmit it to another data controller.

Right to Object

You can object to processing of your personal data for direct marketing purposes or when processing is based on legitimate interests.

Right to Restrict Processing

You may request limitation of processing when you contest data accuracy, object to processing, or we no longer need the data but you require it for legal claims.

How to Exercise Your Rights

To exercise any of these rights, please contact us using the information provided in our Contact section. We will respond to your request within one month of receipt. If your request is complex or numerous, we may extend this period by two additional months with notification.

You also have the right to lodge a complaint with the Cyprus Data Protection Commissioner if you believe your data protection rights have been violated.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

  • Avoid filling out contact forms, account registrations, or any data-submitting features
  • Disable cookies through your browser settings (see our Cookie Policy for more details)
  • Contact us directly to request the deletion of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.

Important: Even if you choose not to provide personal information, you can still access and use our website to learn about our services and data management expertise.